Minutes of the Hamilton-Wentworth Executive
Tuesday, September 25, 2007

Members: Kaywana Gargarello, Dianne McClure, Rosalind Minaji, Myra Malley, Kyra Paterson.

Regrets: Dianne MacKenzie, Mary McLeod

1. MINUTES

The minutes of May 31, 2007 were reviewed.

2. CHAPTER UPDATES

Volunteer Hours:
Roz: 20 hours
Kaywana: 20 hrs
Myra: .5 hr.

Treasurer's Report:

Opening Balance: Rosalind's report as attached. Frank Torelli will act as Treasurer this year.

Action Items:
" Rosalind and Frank to make arrangements to exchange records and establish signing privileges on the account for Frank.

Membership:
Myra has requested an updated list from CPF. Presently it is believed that 1 member was gained through summer, additional members from Waterdown, and Norwood Park's French Course

Action Items:
" Myra to contact CPF National for recent membership list and formulate address labels.
" Myra will mail all new members with welcome letter and Keys to French I

Communications:
2 new display boards have been made by Dianne.
We will have a Fall newsletter in mid-November to advertise SEVEC, the book sale, the French Tour of Dundurn Castle, and announce the High School information nights.
Action Items:
" Dianne to will layout the Newsletter - all may offer contributions

3. CHAPTER EVENTS FOR THE UPCOMING YEAR

1. Executive Meetings: Once per month. Possibly none at Christmas and we break for the summer.

2. Newsletters: At least 1 in the fall and possibly 2 or 3 in the New Year.

3. Advocacy Issues:
Public Board: Possible FI site in Ancaster, Bussing at the new sites and Westdale, concern over continued funding for bussing.
Catholic Board: Promotion of Cathedral.

4. Meet the teacher events: Events usually happen too early in the year, it was suggested that Members could provide a CPF booth at their own volition, by requesting the tent, pamphlets, and the display board.

5. SEVEC Exchange: Summer 2008 - preparations throughout the year.

" Duration 2 weeks June 29- July 13.
" Hoping to get support from school Boards, by way of promotion and use of facilities
" Aiming to get media coverage in January
" Provision of fliers and promotional video to the boards.
Action:
Rosalind 'et al' is planning information nights, and packages to be sent out to schools in both boards.

6. CPF Ontario Conference: It was discussed that our Chapter could send 2 members, in addition to Roz's attendance as she is a presenter. It was suggested that a Catholic and a Public Board member attend.
Action:
Rosalind and Kaywana will contact members to see who is available to attend.

7. Trade Show/ Book Sale:
" The event takes up a lot of volunteer time and this year we are very busy with SEVEC; however it was felt that the event is something that is now expected by the public. It was agreed that we would continue with the book sale but scale back by not including the Trade show this year.
" Wednesday or Thursday, November 28/29, 2007 dates were proposed.
" It was suggested that we ask the Public Library's French Consltant to prepare a flier on the availability of French Material within the Library system.
Action:
Kaywana to check with St. Joseph on the availability of their gym and tabled for the Book Sale
Diana McLure will ask the French Consultant if she is able to provide the Flier.

8. Dundurn Castle Tour: Possibly Sunday, December 02, 2007
Action:
Rosalind will contact Dundurn staff about the Sunday, and this time we will try to book an earlier time

9. French Concert : Kaywana pointed out that we have had 4 and years of French Music concerts, and that our market was saturated and attendance was waning. This year we would attempt to provide a media based interactive show called "Gotta love that French"
It was proposed that the artist would perform at each school, and could do 2 shows per day
Proposed Show dates are to be the last week of January and the 4 weeks of February
Action:
Dianne McKenzie would prepare the Flier
Kaywana would distribute a copy of the flier and a copy of a promotional video clip to the French Consultants.

10. Hamilton Reads: In the past this event has been poorly attended. If we participate this year, we will ask if our sponsored event could be at the Westdale Branch
Action:
Rosalind will follow up.

11. FI Information Nights: Catholic and Public Board dates for High Schools to be included in the Fall flier if possible. The Chapter has to apply for grants to advertise the events, which we have used to produce pamphlets for every JK student in both boards, in the past.
Action:
Kaywana to find out Info night for Cathedral and Elementary Schools
Diana McLure to investigate date for Westdale
Rosalind to find out dates for elementary schools.

12. Rendezvous de la Francophone: Further discussion as to whether we should continue to participate in the Francophone Fete is required.

13. AGM: AGMs have been poorly attended in the past, and the most successful event has been our presentation on French in High School, where we provided information to members. It was agreed that we would invite the French Consultant at the Public Library present information on what is available through the library.

Action:
Diana McLure to investigate

4. MISCELLANEOUS

Kyra mentioned the different activities she had done with members in Waterdown:
" Potluck picnic in a park at the beginning of the school year.
" Flier to all the families/kids

Norwood Park will be running their French Course for parents again this year.

Next Meeting Wednesday, October 24, 2007