Minutes of the Hamilton-Wentworth Executive
Tuesday October 14, 2009

Members: Rosalind Minaji, Kaywana Gargarello, Alicia Bragg, Louise Adam
Regrets: Christel Elliot, Cameron More, Debbie Edwards, Erin Cavarzan, Kyra Paterson

1. APPROVAL OF MINUTES OF SEPTEMBER 24, 2009
" Minutes were approved as recorded.

2. CHAPTER UPDATES

Volunteer Hours
" Louise indicated she will log the volunteer hours for the September and October meetings

Membership
" Kaywana has the memory stick flash drive from Myra and will update the membership list with Alicia
" It was discussed that the welcome letter to new members should go out asap along with the renewal form for expired members and the invitation to rejoin CPF

Treasurer's Report
" Roz mentioned that CPF Ontario has efunded CPF Hamilton-Wentworth $240 for the French course materials at Norwood Park last spring - both the school and the chapter paid for the materials which caused an overpayment
" Kaywana mentioned that the French course has not run for some time - possibly every 2 years in the future. It was mentioned that it would be a good idea to poll parents regarding future French courses to see if there is a need - all agreed to do so at Frenchapalooza

Action Items:
" Prepare the poll re future French courses for the Frenchapalooza event

Communications
" Roz indicated that she and Christel need help from the committee distributing the upcoming newsletter to all schools
" Articles must be in to Roz by October 19th

Action Items:
" Kaywana will submit articles for the newsletter - Camp Esprit for middle school, newly appointed FI Consultant for the Separate School Board
" Roz to submit articles - Camp PetitesPommes, French in the Future essay competition, Frenchapalooza, CPF on Facebook
" Christel to submit articles - Westfield Heritage French tour in December
" Roz and Christel will approach their daughters re writing an article on their French Exchange Program experience

3. UPCOMING CHAPTER EVENTS

Frenchapalooza/French Immersion Survival Night
" The event is set for Thursday, November 12th, 2009 from 6:30 to 8 p.m. at Dalewood Middle School
" Louise will meet with the Principal, Dave Hazell to discuss event requirements - French Library will need to set up at 5 p.m. for the book sale in the foyer, they will require 5 to 6 long tables, CPF requires a screen, podium with microphone, table for projector and laptop in the auditorium for the speakers (parent portion), mats will be required in the gym for the entertainers (children portion)
" The show from the performers in the gym will last approximately 1 hour - the cost is $195 + $40 travel - the duo travels via GO and will need to be picked up at Columbia College - Louise agreed to take this on
" Roz mentioned due to the fact that the entertainment in the gym won't last as long as the event in the auditiorium, she will approach Mary from PetitesPommers to see if she can fill in the extra time entertaining the children for 15 minutes either before or after the duo
" It was suggested that if Mary is not available perhaps 2 students could cover off both ends
" It was agreed that the committee should be at Dalewood between 5:15 and 5:30
" It was agreed that a donation of $100 will be made by CPF Hamilton-Wentworth to Dalewood Middle School towards their Nutritious Snack Program as a "thank you" for hosting Frenchapalooza
" Louise agreed to take care of coffee/urn, cream, sugar, cups, water in a jug (plastic water bottles no longer allowed in Hamilton Board of Education facilities)
" Roz will take care of cookies (possibly Girl Guide Cookies) and speaker gifts (coffee cards)
" It was decided that Alicia would take care of posters at Dundana and Louise at Dalewood

Westfield Heritage Tour
" Christel was in contact with them as per Roz who reported that there are 5 French tour guides and the best nights would be a Saturday
" It was decided that December 5th from 5 to 9 p.m. would be the best date - the cost would be $9.75 per adult and $5.75 for ages 6 to 12

Hamilton Reads
" Nothing to report at this time

French Concert
" Kaywana spoke with Helene Nicole and indicated she is willing to come to Hamilton - Helene would go to each school (up to grade 6) to perform for $3 per student ($1 would go to CPF) possibly in February 2010

Action Items:
" Kaywana to follow-up with Helene Nicole re type of show
" Kaywana to check on date availability for February 2010
" Roz will include a small "plug" with photo on upcoming newsletter
" Roz to arrange for a "plug" on First Class website for teachers re French concert when details are finalized

Event for Middle School
" Kaywana reported that there is a theatre group called the Duffel Bag Theatre - they are putting on the 3 Musketeers at $720 per show + $100 for audio visual equipment for a maximum of 300 students @ $5 per student - this group would target grades 7 & 8 FI students and would be suitable for core French students as well - possibly grade 9 students
" Would need to book a large facility for the Duffel Bag Theatre to make it worthwhile

Action Items:
" Kaywana to follow-up with the Duffel Bag Theatre Group and will work with Alicia on middle school event
" Kaywana to check on date availability for middle school event
" Roz to check with Westdale Principal re venue for middle school event

4. PUBLIC SCHOOL BOARD ISSUES
" Nothing to report at this time

5. SEPARATE SCHOOL BOARD ISSUES
" Nothing to report at this time

6. FRANCOPHONE COMMUNITY NEWS
" Nothing to report at this time

7. OTHER BUSINESS
" Nothing to report at this time

Next Event/Meeting
Frenchapalooza!
Thursday, November 12, 2009
6:30 p.m. to 8:00 p.m.
Dalewood Middle School