Minutes of the Hamilton-Wentworth Executive
Tuesday, April 21, 2009

Members: Kaywana Gargarello, Frank Torelli, Rosalind Minaji, Christel Elliot, Louise Adam
Regrets: Debbie Edwards, Erin Cavarzan, Dianne MacKenzie, Myra Malley, Kyra Paterson, Dave Siefker, Alicia Bragg,Danusia Burdyk

1. APPROVAL OF MINUTES OF MARCH 23, 2009

Minutes were approved as recorded.

2. CHAPTER UPDATES

Treasurer's Report
" Frank to add $50 to the report (St. Joseph's yearbook ad)
" We need to submit our chapter financial statement in order to get the chapter rebate
" Frank to submit the financial statement online via the CPF ON website prior to the AGM on May 21st
" Rosalind reported to committee that the Hamilton Community Credit Union will begin charging $10 monthly fees for chequing accounts as of April 30, 2009
" We discussed considering another bank that does not charge fees to non-profit organizations
" We will continue with the credit union until Myra becomes Treasurer in June

Action Items:
" Frank to follow-up re Royal Bank and report back to committee

Volunteer Hours
" Rosalind demonstrated the procedure for submitting volunteer hours online via the Chapter Activity Report which Louise has updated and will continue to do so
" Christel will also submit when newsletter is completed

Chapter Executive Positions 2009/2010
" Rosalind - Chair (has signing authority to back-up Myra)
" Kaywana - Co-Membership Secretary (until Alicia is up to speed and then will back her up)
" Alicia - Membership Secretary
" Christel - Communication Officer
" Myra - Treasurer
" Louise - Recording Secretary

Action Items:
" Louise to confirm with Alicia re position of Membership Secretary

Communications
" Thank you Christel for the newsletter which is ready for distribution
" Kaywana to speak with Dianne re updating the CPF bookmark

Action Items:
" Members to take copies of newsletter for distribution to schools

3. PAST CHAPTER EVENTS

East End Book Sale
" Louise represented CPF at the sale and reported a good turnout
" Diane of Beaux Books had previously indicated to Rosalind that they were thinking of moving their business to Vancouver but may change their plans due to the closure of Champlain Books in Toronto

Action Items:
" Rosalind to email Beaux Books re acquiring Dianne's business cards

French Course
" Norwood Park is offering an adult level two French course to 8 new members
" CPF ON has not been paid for the materials or memberships as of yet

Action Items:
" Rosalind to follow up and ensure CPF Ontario is paid and new members are added

4. UPCOMING CHAPTER EVENTS

AGM 2009 - May 21
" The committee viewed a portion of the CPF National video titled "Why you should stay in French" - all agreed that the video should be shown while people arrive at the AGM
" The AGM will take place at Sts. Peter & Paul School located on Fennell Avenue East, Hamilton Mountain, across from the Mountain Plaza and will be held in the gym
" The event starts at 7 p.m.
" Kaywana will confirm the set up time and provide a list of equipment required for the event (screen, laptop table, chairs (50), sound system, podium, long table for refreshments)
" Rosalind will provide the CPF materials, laptop and projector
" Louise will be responsible for refreshments (coffee urn with supplies, cookies, juice boxes (24), cooler with ice, small bottles of water)
" It was mentioned that Debbie Edwards offered to donate money towards the treats
" Kaywana has confirmed 5 speakers (Anne Klaus, Miryt Tambasco, Christelle Thibault, Rose Cathy Handy) - Kevin Clark still to be confirmed
" Rosalind mentioned that the pdf should be emailed to the CPF executives to disbribute to schools especially Grade 6-8 students -advertising the upcoming AGM meeting - "KNOW YOUR OPTIONS"
" Rosalind explained that the information that will be shared at the AGM will be what our chapter did this past year, how money was spent, who are the new executive members via a power point presentation

Action Items:
" Kaywana will coordinate the set up and equipment required with the school and report back to committee
" Kaywana to make up the invitation for the AGM for current members
" Rosalind to create AGM Powerpoint presentation
" Invitation will be mailed to members inviting them to the AGM on May 21st

Francofete 2009
" It was agreed that CPF will participate on June 21st
" Kaywana suggested to mention to Giselle to bring the display booths in closer to the bandshell where the music will be playing
" Kaywana will explore the purchase of a pop up tent as our old one is damaged

Action Items:
" Rosalind will book the cotton candy machine with Pat's Party Rentals
" Louise will communicate with Giselle at the Centre Francais Hamilton Inc.
" Kaywana to look into purchasing a tent

5. SEPARATE SCHOOL BOARD ISSUES

None

6. PUBLIC SCHOOL BOARD ISSUES

" Principal at Fessenden has approached many organizations re having a day care facility - success of the new French Immersion Program is quite dependent on it and there is a space issue at Fessenden
" Request for change of catchment area re Fessenden and Ancaster Meadows was considered by Executive Council and referred to staff

Action Items:
" Superintendent Krys Croxall may take the catchment matter back to the Board
" Rosalind to support the initiative on behalf of CPF

7. FRANCOPHONE COMMUNITY NEWS

None

8. OTHER BUSINESS

" Dundana will host an Open House/BBQ on May 6, 2009

Action Items:
" Louise will approach the Principal about setting up a table on behalf of CPF (will take the table top display along with flyers)

Next Meeting Thursday at AGM
On May 21, 2009 at Sts. Peter & Paul School